A Weekly Office Cleaning Checklist You Can Hand to a Vendor

A cleaning checklist does two things: it tells a contractor what you expect, and it gives you something to audit against. Without one, "office cleaning" is whatever the contractor decides it means. With one, there is a shared reference point.

The checklist below covers a standard professional office. Cross out what does not apply to your building, add what is specific to yours, and put it in front of any contractor you are evaluating. The ones who read it carefully and ask questions about the specifics are the ones worth talking to further.

Daily / Every Cleaning Visit

Restrooms

• Toilet bowl — clean and disinfect inside and out
• Toilet seat, lid, and tank exterior — wipe and disinfect
• Sink and faucet — scrub and disinfect
• Mirror — clean streak-free
• Paper towel, soap, and toilet paper dispensers — restock
• Trash bin — empty, liner replaced
• Floor — sweep and mop with disinfectant
• Partition surfaces and door handles — disinfect

Breakroom / Kitchen

• Countertops — wipe and disinfect
• Sink and faucet — scrub and disinfect
• Microwave exterior — wipe
• Coffee station — wipe surfaces around machine
• Refrigerator exterior — wipe
• Cabinet fronts and drawer pulls — wipe
• Table and chair surfaces — disinfect
• Trash and recycling — empty and reline
• Floor — sweep and mop

General Office Areas

• All trash bins — empty and reline
• Workstation surfaces — wipe (note any personal item skip zones)
• Carpet areas — vacuum
• Hard floor areas — sweep and damp mop
• Door handles and light switches — disinfect

Lobby / Reception

• Reception desk surface — wipe
• Seating surfaces in waiting area — wipe
• Glass entry door — clean inside and out
• Floor — vacuum or mop depending on type

Weekly

• Conference room table — deep wipe including edges and cable ports
• Conference room chairs — full wipe including arm rests
• AV equipment exterior — dust and wipe
• Whiteboard — clean and condition marker tray
• Interior glass partitions — clean
• Windowsills — dust and wipe
• Baseboard areas — dust
• Hard-to-reach surfaces — tops of filing cabinets, shelf edges

Monthly

• Refrigerator interior — wipe shelves and door seals
• Microwave interior — clean thoroughly
• Vent covers — dust
• Lobby floor — machine scrub or polish depending on type
• Restroom grout — scrub with appropriate cleaner

How to Use This Checklist

Give it to a contractor before you agree to anything. Ask them to mark what is included in their standard scope, what would be an add-on, and what they would not do. The resulting document is the basis for the written scope of work — not a substitute for it, but a useful starting point.

Use it to audit your current contractor if you have concerns. Walk the building the morning after a cleaning visit with the checklist in hand. Note what was done and what was not. If the same items are consistently unchecked, you have a scope conversation to have.